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Finance and Personnel Committee Remit

Purpose

To oversee OCNNER’s management of its financial and human resources on behalf of the Board of Trustees and to give initial consideration and make recommendations in areas of responsibility

Duties

  1. To advise the Trustees on the appointment, reappointment, dismissal and remuneration of the external auditor and the internal audit service.
  2. To review OCNNER’s internal control systems and risk strategy. To advise Trustees on the annual report and the external auditor’s management letter and monitor the implementation of the agreed recommendations.
  3. To undertake an annual review of fees and charges and to recommend to the Trustees any changes or additions to ensure the financial viability of the charity.
  4. To recommend to the Trustees that the Annual Accounts may be approved.
  5. To consider and recommend the annual budget and any subsequent variations. Monitor it against the quarterly summary report and advise the Trustees on the financial viability of the charity, its cash flow management and recommend actions where necessary.
  6. To review and recommend to the Trustees financial regulations and controls to assist in proper and efficient financial administration.
  7. To keep under review and make recommendations to the Board on all matters concerning insurance, banking, investment and pension arrangements.
  8. To review and comment on the draft OCNNER Business and Strategic Plans.
  9. To monitor all policies relating to the employment and deployment of staff.
  10. To receive recommendations from the Staff Representatives Committee relating to the pay, conditions of service and other contractual rights and responsibilities of staff and to make recommendations to the Board on the annual pay award.
  11. To keep under review the remit of the Staff Representatives Committee and on procedures for conducting business with them, and to make recommendations to the Board.
  12. To monitor the requirements of all external quality standards relating to personnel, for example Investors in People, NOCN and AVA Licences, and advise on the implementation of action plans.
  13. To participate in any Appeals Committee relating to personnel matters.
  14. To review and monitor policies and strategies for accommodation, business continuity planning and management information systems.

Membership

The committee will consist of the following:

A Chair, who shall be a member of the Board of Trustees

At least six members covering expertise or significant working knowledge in the following areas:

  • Personnel/Employment Law
  • Finance (including pensions and investments)
  • Internal and/or external audit
  • Business Development
  • Staff Training and Development

A Deputy Chair will be appointed at the first meeting.

In addition to the members of the Committee the Chief Executive/Regional Director, Director of Business Development, Director of Quality and Operations and Finance Manager will be invited to attend meetings but shall have no voting rights.

The PA/HR Administrator will be Secretary to the Committee.

When discussing matters relating to the employment, salary or discipline of any member of staff, the Committee reserve the right to ask employees to leave the meeting. In these cases confidential minutes will be kept by the Chair.

Frequency of Meetings

The committee shall meet a minimum of four times per year. Special arrangements may be put in place to hold an additional meeting should urgent matters should arise.

Quoracy

The Committee shall have the powers of decision making within its remit if three voting members are present, one of whom must be the Chair or the Deputy Chair. Chair’s action on Committee business shall be allowed subject to subsequent ratification by the Board of Trustees.

Reporting Procedures

The Committee shall report to the Board at each meeting.

Related Matters

Negotiations and consultations will take place outside of this Committee between the Chief Executive and the Staff Representatives Committee on both a formal and informal basis.

The Committee shall have power to appoint sub-committees with either continuing or specific remits and shall have power to invite persons with special experience to attend its meetings and to speak, but such invited persons shall have no power to vote.

The Finance and Personnel Committee shall have power to co-opt additional members.

Administration

Agendas and papers will normally be circulated to members of the Committee at least five days in advance of the meeting and minutes circulated within 10 working days of the meeting taking place. Late papers may be circulated up to two days before the meeting. Only in the case of extreme urgency and with the agreement of the Chair will papers be tabled at meetings of the Committee.